We will be hosting an Extraordinary General Meeting (EGM) at the Hilton London Olympia on 24 February 2010 to enable members to vote on a number of measures that we believe will strengthen .uk and the domain name industry.

We have sent packs to members containing the following information:

• Chairman's letter
• Proxy form
• Notice of EGM and explanatory notes (see below)

Members - your vote counts

You can vote online, by post or in person at the EGM.

To vote online, please go to http://www.votepopularis.com/nominet by 11am on 22nd February.  To appoint your proxy you will need the login details that you have been sent.  If you do not receive a copy of the mailing, please send an email to egm@nominet.org.uk giving your account number and requesting a further pack.

Watch this video of members of the Nominet Board, Lesley Cowley and Gordon Dick explaining the issues and why your vote is important.  Members of the calling team explain how to vote.

Statements of support

See what others are saying - read the comments and statements of support.

Background

Further background material is supplied here as follows:

1. Notice of EGM presenting resolutions, and explanatory notes (pdf)

This is the Notice of EGM, and the Board resolutions. There are four sets of resolutions covering the four issues raised in the Statement of Commitments:

• public purpose;
  
• governance;
  
• pricing and
• membership.
  

The explanatory notes outline the reasoning and rationale behind the proposed resolutions. Again, broken down into the four areas, these are designed to give a clear explanation of what the changes actually mean and why we are proposing them.

The notes (and changes) take account of the feedback received in the initial round of consultations.

2. Revised set of draft articles showing changes (pdf)

How Nominet’s Articles of Association would look after the proposed changes*.

Two colours have been used to show the impact of the different resolutions:

• Pink relates to resolutions 1 and 3 (public purpose and pricing);
• Yellow relates to resolution 2 (governance);
• Resolution 4 (membership) will have no impact on the Articles of Association.

3. Draft Terms of reference for the Nomination Committee (pdf)

Recommendations for appointments to the Board would in future be made by a dedicated Nominations Committee. This document describes how that committee would operate.

4. Draft bye-law for the election of non-executive directors (pdf)

The current election timetable for Board directors has been identified as being too short. As part of the governance changes described in resolution 2, this timetable would be pulled out of the Articles of Association and replaced with this proposed bye-law.

The documents have been drawn up taking into account the feedback to our recent consultation on the future of .uk and the recommendations of the Garratt and Mutuo reviews of Nominet’s corporate governance and stakeholder landscape.  We value the inputs that we have received and would like to thank everyone who took the time to respond to our consultation.

* Please note:Changes to the Companies Act 2006 mean that, as from 1 October 2009, the contents of the Company’s Memorandum of Association are considered to be part of the Articles of Association, hence there is no new proposed Memorandum.


For further background and history on the review please view our governance review page.

Vote now!

Vote now at: www.votepopularis.com/nominet

To attend the EGM please register here.